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Terms and Conditions
Payment
Payment is accepted by bank transfer, credit card, cash, or check (Sherburne Equipment Rentals LLC reserves the right to refuse personal checks). Rentals have a one-day minimum. Rental fees for the full contracted rental period must be paid upon receipt of the rental unit.
If a rental unit is needed for longer than originally planned, rental fees for the subsequent rental period are due immediately. If a rental unit is returned late or shows more hours of use than contracted, the customer will be charged for the additional time or usage.
Sherburne Equipment Rentals LLC reserves the right to charge the credit card on file for any unpaid rental charges, additional rental time, damage, cleaning, fuel, transportation, or other fees incurred during the rental period.
Any unpaid balances may be subject to interest of 1.5% per month (18% annually) or the maximum allowed by law. Customer agrees to pay all reasonable collection costs and attorney’s fees incurred in collecting unpaid balances.
Checks should be made payable to Sherburne Equipment Rentals LLC. If customer is tax-exempt, we require a completed ST-125 form.
Definition of Rental Period
Rental charges are based on whichever occurs first: elapsed calendar time or equipment meter hours. Hour meters on equipment are used to determine usage, and meter readings at return are final for billing purposes.
One day: 24-hour period or 8 hours of use (whichever comes first)
Two days: 48-hour period or 16 hours of use (whichever comes first)
One week: 7 days or 40 hours of use (whichever comes first)
One month: 28 days or 160 hours of use (whichever comes first)
Weather
Rental rates apply for the entire time the customer holds the equipment, regardless of weather conditions or job delays. Weather conditions or other circumstances beyond Sherburne Equipment Rentals LLC’s control do not constitute grounds for rental credit, refund, or extension.
Equipment Repairs and Breakdowns
If equipment malfunctions, Sherburne Equipment Rentals LLC will make every effort to expedite repair. For most of our equipment, repairs must be handled by authorized John Deere dealers, so timing is not entirely within our control.
If possible and required, we will supply a replacement unit during repair downtime. No allowance or reduction in rental charges will be made for time lost due to breakdown unless caused by normal equipment failure and verified by Sherburne Equipment Rentals LLC.
Customer must immediately notify Sherburne Equipment Rentals LLC if equipment is not operating properly.
If repair is required due to misuse, negligence, improper operation, lack of proper maintenance, overloading, improper transportation, or unauthorized repair attempts, the customer will be responsible for the full cost of repair.
If repair is required due to normal wear and tear, Sherburne Equipment Rentals LLC will cover the repair costs.
Cleaning and Fueling Equipment
Equipment will leave our premises clean and with a full tank of fuel (where applicable). Customers must return equipment with a full tank of fuel. If equipment is returned without a full tank, Sherburne Equipment Rentals LLC will refuel the equipment and charge the customer for the cost of fuel plus a service fee.
Equipment is expected to be returned in reasonably clean condition. Sherburne Equipment Rentals LLC will clean equipment upon return; however, if equipment is returned excessively dirty and requires additional labor to clean, an additional cleaning fee may be charged.
Transportation of Equipment
Pick-up and delivery of equipment is not included in rental rates. If customers require delivery and pick-up, we charge $150 each way for locations within 30 miles.
If a low-bed trailer or specialized transport is required, the customer will be responsible for delivery fees charged by the third-party provider.
Customer assumes responsibility for equipment once it leaves Sherburne Equipment Rentals LLC’s premises unless delivery is provided directly by Sherburne Equipment Rentals LLC. Customers transporting equipment themselves are responsible for securing equipment properly during transportation and complying with all applicable transportation regulations.
Insurance and Liability
Customer is responsible for the equipment for the duration of the agreed rental period and assumes full responsibility for loss, theft, damage, or destruction of the equipment during that time, except for normal wear and tear.
We require all customers to have a Certificate of Insurance on file showing:
- Minimum $1,000,000 General Liability coverage
- Workers Compensation coverage
The Certificate of Insurance must name Sherburne Equipment Rentals LLC as certificate holder:
Sherburne Equipment Rentals
4337 Lebanon Road
Eaton, NY 13334
For all equipment valued at $7,000 or more, the Certificate of Insurance must indicate:
- Coverage for rented equipment
- The insured coverage amount
- Coverage is all-risk
- Sherburne Equipment Rentals LLC listed as Additional Insured and Loss Payee
Customer agrees to pay the full replacement cost of any equipment that is lost, stolen, or damaged beyond repair while in the customer’s possession.
Damage Waiver
A non-refundable damage waiver charge will be added to rental invoices for equipment valued under $7,000 if the customer’s Certificate of Insurance does not provide coverage for rented equipment.
The damage waiver is not insurance and does not cover loss, theft, vandalism, misuse, negligence, abuse, unauthorized repairs, or failure to properly secure equipment.
Equipment Use
Customer agrees that equipment will only be operated by qualified, properly trained individuals and used only for its intended purpose in accordance with manufacturer operating guidelines.
Customer is responsible for ensuring safe operation of the equipment and compliance with all applicable laws, regulations, and safety requirements.
Return Condition
Equipment must be returned in the same condition as received, ordinary wear and tear excepted.
Indemnification
Customer agrees to indemnify and hold harmless Sherburne Equipment Rentals LLC, its owners, employees, and agents from any claims, damages, injuries, liabilities, or expenses arising from the use, operation, transportation, or possession of rented equipment during the rental period.
Governing Law
This agreement shall be governed by and interpreted in accordance with the laws of the State of New York.
